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Principle 7 of the Data Protection Act staes that:

Appropriate technical and organisational measures shall be taken against unauthorised or unlawful processing of personal data and against accidental loss or destruction of, or damage to, personal data.​

This implies that the school must have technical solutions to many of the issues that are appropriate in your situtation.

This page lists some of the issues and gives guidance on how you can approach some of the issues.


The school should use an approved email service for all communications.  This should inlcude use by Governors. Information about the eLIM provided eMail service can be found on the page shown in the link under Documents and Links.

Remote Access

Many schools wish to provide remote access to documents and servers to teachers, pupils and others. There are several ways of enabling this; please see advice under 'Documents and Links'.